Morrison Hershfield

Business Development Coordinator/Admin Assistant

4 weeks ago
Requisition #
2017 - 3625
# Positions


The Business Development Coordinator/Administrative Assistant will be a proven self-starter who can analyze requests for proposals and identify the key to a successful and winning proposal. They will also coordinate the overall presentation ncluding graphics, content (technical content to be contributed by others) and business aspects of proposals for engineering disciplines. To ensure success in this position the incumbent will be organized, able to meet critical deadlines, engage others as required and produce quality winning proposals.


This role requires someone who can meet the full range of administrative and business development support requirements including a high-level of customer service, internally and externally and the ability to be flexible with changing requirements and deadlines. As well, this would require someone with the proven ability to initiate and execute various tasks with minimal direction within tight time frames.

The Business Development Coordinator/Administrative Assistant is expected to liaise with clients, sub-consultants and internal team members in a professional manner to support all levels of relationships.

Morrison Hershfield is committed to having an inclusive and diverse workforce, with recruitment free of discrimination, ensuring all candidates are given a fair opportunity for employment. We are committed to working with and providing reasonable accommodation to applicants with disabilities.




Responsibilities include, but are not limited to:


Proposal Preparation and Coordination:

  • Collaborate with managers, technical subject matter experts, sub-consultants and partners, to respond to client RFP, RFQ, EOI compliance requirements under tight schedules. Coordinate with other internal team members to complete administrative tasks
  • Determine proposal requirements, by identifying client stated evaluation criteria, and developing most suitable proposal framework to maximize technical scoring opportunity
  • Support any or all of the following: information gathering, coordinating technical and financial submission requirements with contributors, reviewing and editing all information developed for the proposal by contributors
  • Develop proposal sections by assembling information including project background and objectives, deliverables, methodology, and schedule, staffing, budget, and editing drafts of respective sections requested by client
  • Responsible for finalizing master proposal document, compiling resumes and other supplemental materials, printing, collating and preparing for delivery to client
  • Responsible for the successful adherence to the Quality Assurance process to ensure content is edited and finalized such that each and every client RFP requirement is thoroughly answered to ensure evaluation scoring is maximized
  • Responsible for adherence to a consistent Morrison Hershfield brand image, and holding our product to a high standard
  • Implementation and engagement with team to follow best practices


  • Collaborate with CMS and the business development team to execute marketing plan activities for each service line within transportation, and for transportation business unit as a whole
  • Work with CMS and business development team to continuously develop and improve database of marketing collateral

Strategic Account Management

  • Support the business development manager with the development and execution of the national program for strategic account plans, using Morrison Hershfield's established strategic account plans framework and specific activities therein
  • Assist with strategic account team meetings for respective strategic accounts, and help to ensure sales and marketing activities are carried out
  • Contribute to the research and information gathering for each of the identified strategic clients, as needed when needed

A portion of time is associated with administrative support to the transportation department, including but not limited to:

  • Prepare, edit, print and bind Word, Excel and other documents
  • Filing of documents
  • Other duties that may arise.



  • Proven experience in preparing and writing proposals
  • Post-secondary education in business administration, communications, or similar field
  • Outstanding communication skills (including writing, proofreading and editing)
  • Expert-level MS Word capabilities
  • Proficient in Excel, PowerPoint, Access
  • Proficient in Photoshop, Corel Draw, Visio desirable
  • The ability to work well in a team environment with constantly shifting priorities, a strong sense of professionalism, tact and confidentiality
  • A detail-oriented work ethic
  • Ability to work independently, take initiative (be proactive), and multi-task to meet deadlines in a fast paced engineering environment
  • Excellent time management and organizational skills
  • Confidence in interacting with all levels of management and internal and external clients
  • Previous experience in a consulting engineering environment considered an asset




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