Morrison Hershfield

Project Coordinator

US-WA-Seattle
1 month ago
Requisition #
2017 - 3619
# Positions
1

Overview

Our market-focused teams specialize in telecommunications, data centers, and other mission critical facilities staying at the forefront of these fast-moving industries. Leveraging our ISO-based management systems, we have designed and implemented thousands of telecom projects, spanning a broad array of industry-related environments, including mobile and fixed wireless, radio, broadcast, cable, broadband, and information technology. Our clients have come to rely on our tower engineering expertise for which our accuracy, reliability, and rapid delivery is well-known.  The Project Coordinator is an integral member of the project team, responsible for delivering  projects of varying size and complexity. The Project Coordinator is responsible for directing, organizing and controlling project activities under the direction of the Project Manager (PM) in the Seattle office.  

 

Morrison Hershfield is committed to having an inclusive and diverse workforce, with recruitment free of discrimination, ensuring all candidates are given a fair opportunity for employment. We are committed to working with and providing reasonable accommodation to applicants with disabilities.

Responsibilities

  • Support and assist project managers in delivering projects to our clients
  • Provide routine administrative services to project managers and engineering professionals working on a project team
  • Maintain project files
  • Operate project document control system as directed for specific projects
  • Maintain filing for projects (hard and electronic)
  • Perform document control. Assist in project financial setup and maintenance
  • Accounting Setup
  • Project Invoicing and AR Management
  • Assist with the preparation for client meetings, reserving conference rooms, coordinating refreshments, collecting and compiling documents, recording meeting minutes, drafting correspondence, etc.
  • Act as liaison between project manager(s) and engineers to coordinate project priorities and perform project related tasks
  • Assist the PM in the drafting and issuance of project proposals, RFP's, tenders, budgets, cash flows and preliminary schedules
  • Assist PM in preparation of project work plans
  • Use project scheduling and control tools to monitor projects schedules
  • Attend required team and client project meetings
  • Effectively and accurately communicate relevant project information to the client and project team
  • Maintain Contract/ PO Log
  • Maintain RFI Log and facilitate RFI process to completion
  • Maintain Submittal Log and facilitate Submittal process to completion
  • Assist the PM in the review of Contractor quotations
  • Ensure all required project close out documents are obtained
  • Keep the team and others informed about project status and issues that may impact client relations
  • Develop and maintain a detailed project schedule in conjunction with PM
  • Coordinate travel arrangements and expense reports for project managers and team members
  • Prepare and/or edit meeting minutes, presentations and tables
  • Ensure coordination of the interfaces of all disciplines within project team

Qualifications

 

  • ​​Minimum of 2 years of experience working for an engineering firm with knowledge of industry, supporting Project Managers in the delivery of design projects

  • Ability to be detailed oriented, function in a multi-task environment and be able to follow complex instructions

  • Self-motivated and able to work under pressure
  • Proficient in MS Project and MS Suite of products
  • Knowledge of the building industry and construction administration
  • Adaptive, flexible to change, highly interactive and results-oriented
  • Effective communication skills including verbal, written and presentation skills
  • Proven ability to work effectively both independently and in a team based environment
  • Demonstrated willingness to be flexible and adaptable to changing priorities
  • Occasional overtime may be required

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